英文确认函（Confirmation Letter）是一种正式的商务信函，用于确认先前讨论或达成的协议、交易或安排。它可以帮助双方明确责任并避免未来的误解。以下是一封标准的英文确认函格式及范文：
标准格式
- 信头（Letterhead）： 包含公司名称和联系信息。
- 日期（Date）： 写信的日期。
- 收件人信息（Recipient’s Information）： 收件人的名称、职位、公司名称及其地址。
- 称呼（Salutation）： 例如 “Dear Mr./Ms. [Last Name],”
- 正文（Body）： 确认函的主要部分，包括具体细节和条款。
- 结束语（Closing）： 例如 “Sincerely,” 或 “Best regards,”
- 签名（Signature）： 手写签名或电子签名。
- 附件（Enclosure）： 如果需要附上任何文件，应标明。
- 抄送（Cc）： 如果有其他人需要知晓此信件内容，可以在此列出其邮箱。
范文
[公司信头]
October 5, 2023
John Doe
Purchasing Manager
XYZ Corporation
123 Main Street
New York, NY 10001
United States
Dear Mr. Doe,
Subject: Confirmation of Order #12345
I hope this message finds you well. I am writing to confirm the details of our recent purchase order for office supplies from ABC Supplies, Inc. As previously discussed, we have agreed to the following terms and conditions:
- **Order Number:** #12345
- **Product:** Premium Office Paper, A4, 500 Sheets per Ream
- **Quantity:** 100 Reams
- **Unit Price:** $10.00 per Ream
- **Total Amount:** $1,000.00 (One Thousand US Dollars)
- **Delivery Date:** November 15, 2023
- **Payment Terms:** Net 30 days from date of invoice
Please note that delivery must be made to our main office located at:
ABC Company
456 Elm Street
Springfield, IL 62704
United States
We kindly request that you send us a confirmation of receipt of this order and your agreement to the terms outlined above. If there are any discrepancies or additional requirements, please inform us immediately so that we can address them promptly.
Thank you for your cooperation and prompt attention to this matter. We look forward to receiving the order on time and maintaining a long-term business relationship with your esteemed company.
Sincerely,
[Your Full Name]
Purchasing Department
ABC Company
Encl.: Order Form #12345
Cc: jane.smith@abccompany.com
以上是一封典型的英文确认函，包含了所有必要的信息和格式要求，以确保沟通的准确性和有效性。