在国际贸易中，一封清晰、专业的英文报盘函（quotation letter）对于促成业务往来至关重要。它不仅展示了卖家的专业性，也为客户提供了必要的信息以做出购买决定。下面是一个英文报盘函的范文：
[Your Company Letterhead]
[Date]
[Recipient's Name]
[Recipient's Position]
[Company Name]
[Company Address]
[City, State, ZIP Code]
Dear [Recipient's Name],
Subject: Quotation for [Product/Service] - [Quotation Number]
Thank you for expressing interest in our products/services. We are pleased to provide you with the following quotation based on your request made on [date].
1. Product/Service Description:
- [Detailed description of the product or service]
- [Specifications and features]
2. Pricing:
- Unit Price: $[price per unit]
- Total Price: $[total price] (based on [quantity] units)
- Currency: [currency type, e.g., USD]
- Validity Dates: This quotation is valid until [expiration date] unless otherwise specified.
3. Delivery Terms:
- Delivery Location: [specify location, e.g., CIF New York]
- Lead Time: [estimated delivery time, e.g., within 6 weeks after order confirmation]
- Shipping Method: [describe shipping method, e.g., by air freight]
4. Payment Terms:
- Payment Method: [e.g., bank transfer, credit card, PayPal]
- Deposit: A 30% deposit is required upon acceptance of this quotation.
- Final Payment: The balance is due before shipment/delivery.
5. Warranty and Guarantees:
- We offer a [number of years/months] warranty on all our products/services.
- Please see attached document for detailed warranty terms and conditions.
Please note that all prices are exclusive of VAT/GST where applicable and subject to change without prior notice due to factors beyond our control such as fluctuations in raw material costs or changes in government regulations.
Should you have any questions regarding this quotation or wish to proceed with an order, please do not hesitate to contact us at [your email] or [your phone number]. We look forward to establishing a long-term business relationship with your esteemed company.
Best regards,
[Your Full Name]
[Your Job Title]
[Your Company Name]
[Your Contact Information]
上述模板仅供参考，并且需要根据实际情况进行调整。在撰写具体的报盘函时，务必确保所有细节准确无误地反映了双方商定的内容，包括产品规格、价格条款、交货期限等关键信息。此外，保持语气友好而正式也是十分重要的。